Human Resource Management

Imagine a powerful tool that would enable you to collect, manage, calculate and report all your employees' data in one place. A human resources system for small to large sized organizations that's the simple to use, intuitively designed and capable of giving access to current, detailed compensation and benefits information for each of your employee as well as information on your applicants. That system is here. Its name is Hybrid HR Manager, has already proven itself to organizations across the country. It can run on a single PC to network in a large enterprise using client server technology.

What is Bio Metrics?

Bio Metrics can be defined as recognizing and identifying a person based on physiological or behavioral checks. Such traits can include fingerprints, facial feature, retina shape, speech, handwriting, hand geom., palm line order, and even wrist veins. Bio metrics can be very helpful to prevent unauthorized access to any restricted place also this technique can be used to get attendance automatically of the employees.

What is Swap Card Technique?

In this technique of employee recognition uniquely identified cards are assigned to each employee, which are identified through Magnetic ink characters by their readers. When a swap card swaps through a card reader it transfers the related data to database which keeps track of all other activities automatically like Time In, Time Out working hours etc.

Saves time and money with greater efficiency

Because your employee data is constantly changing, you need a database
designed to keep pace with your organization. Hybrid HR Manager keeps your staff on track with clear, concise information at their fingertips - calculated and reported in real time. At the front end, it frees your people from time-intensive tasks relating to data management. As a result, they can concentrate on analyzing employee data and make
informed decisions to help control costs when it comes to compensation and benefits planning.

Reduces mistakes and lowers liability

An employer risks exposure and major losses if an employee is overlooked from enrollment in the medical plan and makes a claim. Consider the monetary, legal and negative publicity repercussions if an employee is terminated for poor performance and there's a lack of proper documentation to show cause. Hybrid HR Manager addresses these and a host of other critical HR issues with a comprehensive system you can rely on with total confidence. With Bio metrics and swap card technique the chances of proxy attendance become very low.

Keeps you on top of regulatory compliance

In an ever-increasing array of government regulations, employers are being hit with steep fines for noncompliance.

Hybrid Enterprise Appraisal System

Employee Management
Employees are managed in this system in a very deep and controlled way. The system starts from

                        ·         Jobs Announcements in different departments

                                There will be a facility in the system for the HR department that it will be
                                able to post the vacant seats in the organization on Employment
                                wallboards.

· Job application

There will be record for all job applications according to their post
applied, which can be manipulated by the HR department conveniently for short-listing the applicants according to the job requirements.

                        ·         Bid for internal transfers and promotions

                                As the job announcements will be made internal transfers & promotions
                                will be made according to the jobs availability and employee’s evaluation
                                criteria by the HR department.

                        ·         Call Letter for selected employee

                                Call letters for selected employees will be generated automatically.

                        ·         Joining Report

                               Employee’s joining will be made through proper channel, all the record
                               of employee’s application for job to his / her joining will be kept intact
                               in the system.

                        ·         Employee’s personal record in organisation

                               Employee’s complete information will be kept in the system as far as his /
                               her personal record, qualifications, skills, training, leaves, pay structure,
                               reason for leaving, dismissal, benefits & achievements, increments and
                              decrements, in emergency inform, work history with experience and more.

                        ·         Employee’s Assets

                                With the help of this module organization may be able to watch for fixed
                                assets used by the company for example; company car, company mobile,
                                telephone sets, tables, chairs, calculator, fan, fan heater etc. with their
                                make model and their cost.

This system will mange all the application in a systematic way for proper effects on finance and to keep track in HR system also.

· Leave management
All type of leave applications will be managed in this system like

                                Casual Leaves
                                Medical Leaves
                                Annual Leaves
                                Maternity Leaves (Female Employees Only)
                                Leaves with pay
                                Leaves without pay
                                Leave encashment

These leaves will be managed according to definitions defined by the HR department designation wise. These applications will be verified by the authorized personnels then they will make their effect on the system

· Medical bills reimbursement
All the bills if company marks the employee for medical facility can be handled in the system for the reimbursement of their expenses. Employee has to file the application in the system for this activity. These applications will be verified by the authorized personnels then they will make their effect on the system.

                       ·         Loans and advances
                                In this module loans and advances of the employees will be handled in detail
                                like;

                                Loans

Employee’s contributions, insurance etc.
This module will keep track of different contributions or deductions will be handled like; Social security contribution, Insurance, Gratuity, provident fund, pension these activities of contributions and deductions will be managed in this module.

· Time keeping and Attendance
This solution keeps track of shifting chart activities if an organization works in shifts. It gives full information about normal working hours, over time, night hours. Attendance record is managed manually and automatically through Biometrics based attendance (Thumbs impression, Eye examination) Swap card attendance system

This will record all the activities of employee in the context of timings. When employee started work, when employee took a break, went out of office with reason, came back, left office on time, will keep track of overtime on designation, employee and department basis.

                        ·         Pay Structure and Departmental Payroll
                                System will automatically calculate the monthly payroll with a single click
                                of button. Payments can be made on the basis of Payment slips, Payroll
                                Sheets and by cheque. System will be able to generate all these reports
                                by some clicks of mouse.

· Yearly Bonuses / Occasional Bonuses
Yearly bonuses will be very much easier to handle in the system. These bonuses can be given on individual basis, department wise, designation wise or can be given to all employees. Occasional bonuses can be like eid bonus or any other bonus can be easily handled in this module.

                        ·         Resignation and Termination with full and final settlement / Re-instate                                    Employee’s resignation termination and re-instate will be managed
                                accordingly. If an employee resigns from the organisation his / her full and
                                final settlement will be generated through the system. System will keep
                                record of all left employees either they are resigned employees or
                                terminated, it will give the reports for those employees. If company needs
                                to re-instate a particular employee then an application will be filed for
                                re-instatement of the particular employee with the reference of resignation
                                or termination letter. The employee will be re-instated after the approval of
                                the application.

This module will cover the employee’s personal evaluation and appraisal aspect.

                                ·         Employee performance review
                                        This module will be used by the managers and will check for some
                                         below mentioned evaluations for the employee’s

This module will be taking care of the employee’s response to his / her rating for evaluation and appraisal

This will evaluate the sales personnel for their appraisals and increments on
the basis of their sales performance.

Professional Hybrid HR System

Time Keeping and Attendance
After these activities comes the time keeping and attendance activities. This solution keeps track of shift chart activities if an organization works in shifts. It gives full information about normal working hours, over time, night hours and budly (If a person performs duty for another person while their departments may be different is called budly in Pakistani environment, while internationally it may be called temporary swapping of duties.)
Attendance record is managed
Manually management of attendance.
Biometrics based attendance (Thumb impression, Eye examination)
Swap Card attendance system.

Leave Record Management
Leave record maintenance makes this solution more reliable and powerful as it manages

	Rest
	Absent
	Casual
	Sick

And all other type of leaves is managed perfectly and the reporting system makes you feel the control over your daily HR activities.

Basic Pay Structure
Complete basic pay structure facilitates you in managing financial aspect of your human resources like

	Basic Pay
	House Rent
	Medical Allowance
	Increments

And many other options are also managed in this solution.

Some Reports

	Employee wise pay structure reports
	Department wise pay structure reports
	Designation wise pay structure reports
	Pay structure consolidated reports
	Monthly Pay slips employee wise.

	Provident Fund
	EOBI (Employee Old Age Benefit)
	Social Security management
	Workers Profit participation
	Pension management

	Types of loans and funds
	Loan advance against salaries
	Loan advance against funds

Interface with AIMS
Interface with our financial package (AIMS) of this solution is also available which will facilitate you to manage your accounts directly through our Human Resources management system. But this solution can work as separate entity also without AIMS interface.